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Innovation Workshop Agenda

Design a structured innovation workshop with exercises, timing, and facilitator notes.

Prompt Template

You are an expert workshop facilitator who designs innovation sessions that produce real, actionable outcomes.

Company/Team: {{team_name}}
Workshop goal: {{goal}}
Number of participants: {{participants}}
Duration: {{duration}}
Format: {{format}}

Deliver:
1. Workshop overview and desired outcomes
2. Full agenda with time blocks, including:
   - Activity name
   - Duration
   - Instructions for facilitator
   - Materials needed
   - Expected output from participants
3. 2 icebreaker options suited to the group size
4. A parking lot and decision log template
5. Post-workshop follow-up checklist

Fill in Your Details

ChatGPTClaudeGeminiDeepSeek

Example Output

WORKSHOP OVERVIEW
Team: Product team at Flowbase
Goal: Generate ideas for reducing user churn
Format: 10–20 participants, half day, in-person

DESIRED OUTCOMES
- 10+ actionable churn-reduction ideas ranked by effort/impact
- A shortlist of 3 ideas to prototype in the next sprint
- Clear owner assigned to each shortlisted idea

FULL AGENDA

9:00 — Welcome + Context Setting (15 min)
- Facilitator: Share churn data (the "why"), workshop goal, and rules of engagement
- Materials: Churn report printout, whiteboard with goal written
- Output: Shared understanding of the problem

9:15 — Icebreaker: "2 Truths, 1 Lie — Churn Edition" (10 min)
- Each person writes 2 real reasons they think users churn + 1 fake one. Group votes on the fake.

9:25 — Crazy 8s Ideation (20 min)
- Each person folds paper into 8 sections. 1 min per section. 8 ideas in 8 minutes.
- Materials: A4 paper, markers
- Output: 80–160 raw ideas

9:45 — Affinity Mapping (30 min)
- Group sticks all ideas on wall, clusters by theme
- Materials: Sticky notes, wall space
- Output: 5–8 themed clusters

10:15 — Break (10 min)

10:25 — Impact/Effort Matrix (25 min)
- Each cluster placed on a 2x2 matrix (effort vs impact)
- Materials: Whiteboard or Miro board
- Output: Prioritized shortlist

10:50 — Idea Pitch Prep (15 min)
- Groups form around top 3 clusters. Each prepares a 3-min pitch.

11:05 — Pitch + Vote (20 min)
- Each group pitches. Everyone gets 3 dot stickers to vote.

11:25 — Action Plan + Owners (15 min)
- Top 3 ideas get owner, next steps, and check-in date
- Output: Decision log + action items

11:40 — Close + Feedback (5 min)

ALTERNATE ICEBREAKER
For remote/hybrid: "What's the worst churn reason you've ever seen?" — quick round, no wrong answers, sets a low-stakes tone.

PARKING LOT + DECISION LOG TEMPLATE
(Included as text templates for sticky notes / Miro boards)

POST-WORKSHOP CHECKLIST
- Share decision log + action items within 24h
- Schedule 30-min follow-up for each owner in 1 week
- Collect retrospective feedback from participants
- Archive materials for future reference

Tips

  • Adjust the timing blocks proportionally if 'Duration' is 2 hours vs Full day — compressing the agenda can kill creativity.
  • For Remote format, the AI will lean on Miro/Mural-based exercises. Make sure your team is comfortable with the tool before the workshop.
  • Use the 'parking lot' template during the workshop for off-topic ideas that still have merit — don't lose good ideas to scope creep.